EV charging software providers Rightcharge and Vaylens have partnered to automate home charging reimbursement for UK fleet operators. The integration uses charging-session data from Vaylens to calculate what fleet drivers should receive and enables Rightcharge to settle the reimbursement directly with their energy providers.
Key Overview
- Vaylens manages charging networks, driver access and workplace charging.
- Rightcharge handles automated home charging reimbursement.
- Charging-session data is used to calculate reimbursement.
- Payments are based on each driver’s home energy tariff.
- The solution is designed for fleets with hundreds or thousands of vehicles.
- Home charging can cost around a third of public charging.
- Public charging represented nearly 70% of fleet charging costs on Rightcharge’s platform in the first half of 2026, despite accounting for 41% of energy consumed.
Rightcharge and Vaylens Join Forces
Vaylens, an EV charge point management software provider, has partnered with Rightcharge to automate home charging reimbursement for fleet customers across the UK.
The partnership combines Vaylens’ management of charging networks, driver access and workplace charging with Rightcharge’s charging payment and reimbursement technology. Vaylens will introduce its fleet customers to Rightcharge, which will manage the reimbursement process using charging data generated through the Vaylens platform.
The development has been described as a new partnership to automate EV home charging reimbursement, addressing one of the administrative challenges facing companies operating electric fleets.
How the Automated System Works
Under the arrangement, Vaylens collects data from individual charging sessions. Rightcharge then uses that information to determine the amount owed based on the driver’s home electricity tariff.
The system can automatically settle the reimbursement with the driver’s energy provider, rather than relying on drivers to manually submit expenses and fleet managers to calculate and reconcile individual claims.
This creates a more integrated process between vehicle charging data, electricity tariffs and fleet payments.
The arrangement is particularly relevant for larger electric fleets, where manually processing home-charging claims can become increasingly complicated as the number of vehicles grows.
Home Charging Could Lower Fleet Costs
The partnership comes as fleet operators look for ways to manage the cost of charging electric vehicles across homes, workplaces and public charging networks.
Data cited by the companies shows that public charging accounted for close to 70% of charging spend on Rightcharge’s platform during the first half of 2026, even though public charging provided only 41% of the energy consumed.
That gap highlights the potential cost difference between charging locations. According to Vaylens’ UK Director Russell Olive, home charging costs around a third of public charging, making greater use of domestic charging potentially attractive for fleet operators.
However, achieving those savings depends on fleets being able to reimburse employees accurately for electricity used to charge company vehicles at home.
Removing Manual Reimbursement
Without an automated system, drivers may have to submit expense claims for electricity used to charge fleet vehicles at home. Fleet operators then need to calculate the relevant reimbursement and reconcile the costs.
For fleets with hundreds or thousands of vehicles, that process can create a significant administrative burden.
The Rightcharge-Vaylens integration is intended to remove much of that manual work by connecting charging-session information with the driver’s actual home energy tariff.
Business Motoring reports that the system allows charging session data taken from vaylens to be used by Rightcharge to settle the home-charging bill directly with the driver’s energy provider.
This means reimbursement can be based on the electricity actually used rather than relying on estimates.
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Scaling Across Electric Fleets
The ability to automate reimbursement is particularly important as businesses expand their electric vehicle fleets.
Olive said the challenge is making reimbursement work across hundreds or thousands of vehicles, with the partnership allowing the process to be automated at scale while reimbursing drivers according to what they actually pay.
For fleet operators, this could make home charging easier to incorporate into broader charging strategies alongside workplace and public charging.
Vaylens already provides tools for managing workplace chargers, while Rightcharge focuses on charging payments and reimbursement. Bringing the two systems together creates a more connected approach to managing fleet charging.
Data Integration Drives the System
The partnership relies on digital data being passed between the two platforms through APIs, or application programming interfaces.
The charging information supplied by Vaylens enables Rightcharge to calculate reimbursement using the relevant domestic tariff. This creates a direct connection between charging activity and payment processing.
The automated approach can also reduce the administrative work associated with managing charging across multiple locations.
However, digital integrations also require reliable connections between platforms. Software updates, technical problems or outages could potentially affect automated processes, making system reliability important as fleet operators become more dependent on connected charging management.
Outlook
The Rightcharge and Vaylens partnership highlights how software is becoming an increasingly important part of fleet electrification.
While installing chargers remains central to EV adoption, fleet operators also need systems that can manage payments, charging data and reimbursement efficiently. Automating home charging payments could make it easier for businesses to encourage drivers to charge at home while reducing the administrative burden associated with employee reimbursements.
As electric fleets expand, the ability to connect home, workplace and public charging through integrated digital platforms could become increasingly important for controlling costs and managing charging operations at scale.
FAQs
1. What is the Rightcharge and Vaylens partnership?
It is a partnership designed to automate home EV charging reimbursement for Vaylens’ UK fleet customers using charging-session data and drivers’ home energy tariffs.
2. How does the reimbursement system work?
Vaylens provides charging-session data to Rightcharge, which calculates the reimbursement based on the driver’s home energy tariff and settles it with the energy provider.
3. Why is home charging important for EV fleets?
Home charging can be significantly cheaper than public charging. Vaylens says it costs around a third of public charging, potentially giving fleets an opportunity to reduce charging expenditure.
4. Which fleets can benefit from the system?
The solution is designed particularly for fleet operators managing large numbers of electric vehicles, including fleets with hundreds or thousands of vehicles.
Sources: EV Infrastructure & Energy News | GreenFleet | Fleet News | Business Motoring
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